North Pacific Yearly Meeting

of the Religious Society of Friends (QUAKERS)

Youth Coordinator

QUALIFICATIONS:
Requirements-

  • Member or attender of a Quaker meeting within NPYM.
  • Highly organized person with excellent time management, communication skills, recruitment skills, and ability to meet deadlines.
  • Comfort with electronic communication (email and conference calling). Provide own phone and service, as well as computer and internet access.
  • Ability to do some travel, and participate in at least two annual session site visits.
  • Successful completion of mandatory safety / background check in accordance with the
  • NPYM Youth Safety Policy.
  • Ability to do some travel, and participate in at least two annual session site visits.
  • Ability to be available for children’s program staff during NPYM annual session.
  • Ability to maintain a spiritual presence and awareness, a sense of humor, and perspective while responding to the needs of multiple constituents.

Preferences-

  • Familiarity with the NPYM Annual Session children’s program very helpful.
  • Experience in religious education in a Quaker context helpful.

WORKS WITH: Youth Committee, AS General Arrangements Clerk, AS Physical Arrangements
Clerk, AS Program Coordinator, AS Volunteer Coordinator, and families, staff and volunteers of the
AS children’s program.

RESPONSIBILITIES: The ASCPC is responsible for planning and implementing all aspects of Infant
Care (IC), the Children’s Program (CP), and Children’s Activities (CA) at NPYM Annual Session.

Infant Care
IC is provided on an as-needed basis, under terms specified in the registration materials
(e.g., parental commitment by a specified date).

The ASCPC works with the General Arrangements Clerk and the Volunteer Coordinator to
find IC providers, who may be paid providers, fee-waiver recipients, or unpaid volunteers.
Children’s Program

The CP offers religious education classes for children from pre-school through Central
Friends (middle school), typically in four groups, during morning and afternoon plenaries and
other adult programming.

The ASCPC selects and supports teaching staff (helping them to find curriculum and
purchasing snacks and supplies, etc.) and works with the AS Volunteer Coordinator to
arrange for other volunteers to assist as needed.

Children’s Activities

CA is an afternoon and evening program designed to be looser and more spontaneous than
the CP. All children (grades K-8) gather together for multi-age fun, dividing into groups doing
active outdoor play and exploration, or quieter arts and crafts, games, and stories
(sometimes inside, sometimes outside).

The ASCPC is responsible for finding, supervising, and supporting staff (by facilitating
planning and purchasing equipment and supplies, etc.). Staff are typically young adults who
have experience working with children and are paid by the hour. The goal is to have enough
staff for a 10/1 ratio.

Safety and Security
The ASCPC is responsible for implementing and adhering to the NPYM Youth Safety Policy during
Annual Session. In particular, ASCPC notifies the NPYM Secretary of staff names far enough in
advance for background checks to take place.

EXPENSES AND TRAVEL: The ASCPC is expected to provide his or her own phone and service,
as well as computer and internet access. Reimbursement is provided for office supplies and
expenses (phone calls, postage, copying, etc.) and travel (mileage is reimbursed at the federal rate,
which is currently $0.555/mile). The ASCPC receives a full fee waiver for Annual Session, including
program fee, lodging, and meals, as well as travel reimbursement. Expenses incurred for supplies
for the AS Children’s Program are paid for out of the AS operating budget; all bills and requests for
reimbursement, with all receipts, should be submitted to the NPYM Treasurer as soon as possible
and no later than August 31.

HIRING AND SUPERVISION: The NPYM Youth Committee is responsible for interviewing and
recommending a final candidate for this position. The Clerk of the Youth Committee serves as the
supervisor, and is responsible for checking in regularly (e.g., at least monthly by phone and more
often by email as needed) and for conducting an annual performance review. However, the formal
hiring (and, if necessary, termination) is done by the NPYM Personnel Committee in accordance
with NPYM personnel policies.