APPOINTED BY: Annual Session Planning Committee
NOMINATED BY: Annual Session Planning Committee
TERM LENGTH: Two-year overlapping terms, beginning October 1.
TERM ENDS: August 31
REPORTS TO: Program Coordinator
WORKS PRIMARILY WITH:
-Planning Committee members and other contacts within Monthly Meetings to
find people willing to lead worship and fellowship groups, and then works with
the leaders of these groups.
-Registrar, regarding set-up and paper work required of registrants.
-Physical Arrangements Clerk, regarding rooms and schedules.
-Junior Friends Advisors to provide the Junior friends program with
worship sharing leaders.
DEFINITION: Set up the nature of the Worship-Sharing sessions, the leadership,
groupings, and physical meeting places. They also train and coordinate the
Worship-Sharing leaders, usually with correspondence prior to Annual Session
and one meeting early in Annual Session (often 3:00 p.m. on registration day.)
TASKS & TIMELINE:
**October through December**
Keep ears open for potential leaders.
**January throuqh March**
Make decisions on kinds of Worship-Sharing sessions and how get leaders.
Begin contacting potential leaders immediately.
Design method for people to sign up for Worship-Sharing sessions and
inform Registrar what will be needed for the registration form.
Design method for people to choose Worship-Sharing/Worship Discussion
groups, etc., for leaders and mail them to the leaders.
**April to Annual Session**
Confirm last few acceptances by leaders.
Prepare list of physical requirements for sessions (rooms, chairs, etc.)
and contact Physical Arrangements Clerk regarding requirements.
Prepare instruction sheets,including suggested queries, guidelines, etc.
for leaders and mail them to the leaders.
Assign participants to groups, balancing the groups for region, age,
diversity, etc., as much as possible.
**During Annual Session**
Early in the Annual Session, meet with leaders to discuss methods for
conducting the groups.
Post Worship-Sharing assignments (with group's name, leader's name, &
meeting place) in a central place. Posting needs to be clearly labeled &
separate from Interest Group posting to avoid confusion.
File 731 12/01/94 Page 2
**After Annual Session**
EVALUATION: Prepare a report/evaluation for the Worship-Sharing file. Send
copies to the Program Coordinator, & the General Arrangements Clerk on, or
before, AUGUST 21. The report should include a statement of procedures
followed, a list of the kinds of sessions offered and their leaders, an
evaluation of the overall success of the sessions, and suggestions that should
be taken into consideration in the future including changes to the job or the
If you received a file with material from previous Worship Sharing
Coordinator, sort through the file, update the information, and add your
report/evaluation. Return the file to the Program Coordinator BEFORE August 21.
EXPENSES & TRAVEL: Reimbursement is provided for "office expense" (LD phone
calls, postage, and photocopy) and mileage expense for the responsibilities of
this appointment. Submit BEFORE August 21 reimbursement request with receipts
to NPYM Treasurer; identify as Annual Session expenses (the Annual Session
books are closed on September 1).