North Pacific Yearly Meeting

of the Religious Society of Friends (QUAKERS)

Plenary Session #7A - Sun AM

2013:21 Budget and Finance Committee

2013:22 Ad Hoc Committee on Relationship of NPYM to Monthly Meetings

2013:23 Ad Hoc Committee on External Relationships with Friends

 


Plenary Session #7A

Sunday July 21, 2013

9:30 - 10:00 AM

The Plenary gathered song and waiting worship.

Recording Clerk's Note: "Plenary 7A" addresses items of business that were on the agenda for Plenary #7 but was not then addressed due to the unanticipated press of business during that plenary.

2013:21 Budget and Finance Committee

Framing: Carl Abbot made a clarifying point. On Friday Morning we approved the funding of the Children's Program Staff and the funding will come from current budget reserves. This budget item will be reflected in future budget updates in the good order.

Recommendation: approve proposed budget for the upcoming year

Minute of Exercise (comments, concerns, questions from the floor of the Plenary):

Discernment: Based on the report , financial statement and proposed budget posted in the plenary room during Plenary #2 and on NPYM.org.

Minute of Decision : The North Pacific Yearly Meeting Proposed Budget for FY 2014 is approved, with awareness that in one years time this will result in an increase in the Yearly Meeting assessment.

2013:22 Ad Hoc Committee on Relationship of NPYM to Monthly Meetings

Framing: Melody Ashworth, Clerk of Executive Committee presented proposed minute developed by the Executive Committee.

Recommendation: that the ad hoc Committee on Relationship of NPYM to monthly meetings consider how to make the Annual Session as affordable as possible for families with children.

Discernment was based on Background for 2013 AS and Excerpt from AS Decision Making Committee , from the Committee presented, posted in the Plenary space and on NPYM.org, as well as the Minute of Exercise during Plenary 7, and Framing during this plenary.

Minute of Decision: The Annual Session approved a charge for the ad hoc Committee on Relationship of NPYM to Monthly Meetings to consider how to make Annual Session as affordable as possible for families with children.

2013:23 Ad Hoc Committee on External Relationships with Friends: Discernment based on the four reports (Report of Committee Activities , Report on Existing Relationships , Report on Survey of NPYM Friends re Exiting Relationships , and Report of a Proposal re Traveling Among Friends , documents posted in the plenary room and at NPYM.org), and the Minutes of Exercise from framing process in Plenary #6.

Revised Recommendations:

  1. Set up a fund to receive donations for NPYM Friends traveling among other branches of Friends.
  2. Discernment regarding the use of the funds will be the responsibility of the NPYM representatives to Friends World Committee on Consultation (FWCC).
  3. The policies and procedures for the discernment process will be agreed upon by the FWCC representatives, in consultation with the ad hoc Committee on External Relations with Friends and will be presented to the Executive Committee for approval.
  4. The ad hoc Committee on External Relations will be laid down after agreement has been reached with the FWCC representatives about policies and procedures for administering the fund.

Annual Session Clerk, John Allcott, suggested that there be a report be made back to Annual Session 2014 on the implementation of this minute.

Minute of Exercise (comments, concerns, questions from the floor of the Plenary):

Minute of Decision .

  1. Annual Session approved setting up a fund to receive donations to support NPYM Friends traveling to other branches of Friends.
  2. The discernment regarding the use of the funds will be the responsibility of the NPYM representatives to the Friends World Committee for Consultation (FWCC).
  3. The policies and procedures for the discernment process will be agreed upon by the FWCC representatives from NPYM in consultation with the ad hoc Committee on External Quaker Relations, and will be presented to the Executive Committee for approval.
  4. The Ad Hoc Committee on External Quaker Relations will be laid down after agreement has been reached with FWCC representatives about policies and procedures for administering the fund.
  5. There will be a report be made back to Annual Session 2014 from the NPYM representatives to FWCC on the implementation of this minute.
  6. Policies and procedures to include that Friends supported by this fund report back to the body on their travel.
  7. In three years there should be an evaluation of how this fund is being implemented and how it is benefitting the Yearly Meeting.

The Plenary closed in waiting worship