jfadvisor
POSITION: Junior Friends Advisor (4 positions)
Original description June 1996, revised October 2008
Revisions approved by NPYM Steering Committee, January 2009, additional revisions approved
by Coordinating Committee, April 2013
NOMINATION AND APPROVAL: Junior Friends (JF) submit names to NPYM Nominating
Committee, which makes the final nomination to NPYM. Usual y nominations are approved at
Annual Session; however, nominations can also be approved by Coordinating Committee or
Executive Committee.
TERM LENGTH: 2 years; overlapping terms recommended
TERM BEGINS: October 1
REPORTS TO: Youth Committee and Coordinating Committee (CC)
WORKS PRIMARILY WITH: Junior Friends, AS Program Coordinator, AS General
Arrangements Clerk (GA Clerk), Youth Committee, and CC Clerk
DEFINITION: JF advisors are the liaison between NPYM and the NPYM JF. JF advisors work
with JF to plan for Annual Session, Camp, and Ski Trip. The advisors are responsible for
providing or arranging for adult supervision during all NPYM-sponsored JF events. Although all
of the advisors do not need to attend al of the events, there should be one or two advisors and
other adults as needed at each NPYM-sponsored JF event.
The Junior Friends Advisors are responsible for implementing, and are subject to, the NPYM
Youth Safety policy.
The Youth Committee provides advocacy, support, assistance, and resources as needed.
TASKS AND TIMELINE:
Annual Session through December
• Work with JF to assure that ski trip is organized.
• Review registration and parental release forms for completeness and accuracy.
• Make arrangements for appropriate levels of adult supervision during the ski weekend.
• Assist the Jr. Friends in planning the program, meals, and budget for the ski weekend.
• Work with JF to assess possible camp sites.
January through March
• Work with JF to pick a camp site.
• Help JF develop camp registration materials and submit them in a timely way to the AS
Registrar and General Arrangements Clerk for inclusion in the AS registration packets.
• Work with GA Clerk to arrange for appropriate space at AS for JF activities. For new AS
sites, a site visit may be useful.
• Work with JF to plan their schedule for AS. As much as possible this should be
coordinated with the theme of YM and with the adult schedule.
• Help JF prepare a budget for AS activities, and for camp.
April through Annual Session
• Help JF plan activities and logistics for camp.
• Stay in contact with AS Planning Committee regarding JF plans and needs for AS.
During Annual Session
• Serve as contact between rest of AS and JF. (The Youth Committee can serve as
Position description: JF Advisor – page 1
resources and advocates.)
• Work with JF in an advisory capacity to plan and conduct activities, coordinating as
much as possible with the rest of the AS.
• Keep JF aware of other events outside of the JF programs that may be of interest to JF.
• Supervise activities to ensure the health and safety of participants.
• Work with the JF officers to handle the JF funds.
• If concerns arise, work within the JF process for dealing with concerns, communicate
with parents, and officers of the YM.
• Supervise clean-up of JF activities and spaces at the end of AS.
During Camp
• Supervise activities to ensure the health and safety of participants.
• Help JF with Quaker process for their Meetings for Business and life at camp.
EVALUATION:
• The JF Advisors prepare an annual report and submits a copy to the GA Clerk, the JF
clerks, and the CC clerk by September 21. This report should include information that
would be helpful to the next year’s committee including what worked (or didn’t); and any
recommendations for changes to the job description.
• In consultation with JF officers, prepare a final budget statement for AS and Camp
activities. Submit this to the NPYM treasurer as soon as possible and no later than
August 31.
EXPENSES AND TRAVEL: Reimbursement is provided for office expenses (long distance
phone cal s, postage copying, etc.). Travel expense is reimbursed according to the NPYM travel
reimbursement policy. Requests for reimbursement (or reports for “in kind” donations) with
receipts should be submitted to the NPYM Treasurer.
OTHER INFORMATION: The Junior Friends budget supports Annual Session fee waivers for
Junior Friends Advisors. If an individual’s job for Annual Session prevents a person from
participating in the majority part of the Annual Session, he or she is not expected to pay to
attend. Thus the amount of the fee waiver is whatever the person’s expenses would otherwise
be, including program fee, lodging, and meals.
Position description: JF Advisor – page 2