North Pacific Yearly Meeting

of the Religious Society of Friends (QUAKERS)

Food Coordinator

APPOINTED BY: Annual Session Planning Committee

NOMINATED BY: Annual Session Planning Committee

NEEDS: Preferably, lives in vicinity of Annual Session site

TERM LENGTH: One year

TERM ENDS: August 31

REPORTS TO: General Arrangements Clerk

WORKS PRIMARILY WITH: General Arrangements Clerk, Volunteer Recruiter/ Coordinator.

 

DEFINITION: The Food Coordinator, in general, serves as a liaison between the

Annual Session staff and the site manager & the cooks, on matters concerning

food. The actual role played varies considerably depending on the site, as

sometimes the site provides the cooks and other times cooks and facilities must

be negotiated for and managed separately.

 

TASKS & TIMELINE:

**January throuqh March**

Make arrangements with GA Clerk to visit site. On site, become familiar

with facilities, agreement on use of facilities (any restrictions?), &

arrangement by which cooks will be provided.

 

Seek suggestions for menu items.

 

If you intend to ask attenders to bring food for meal contributions, send

Registrar a brief announcement for registration form.

 

Send Volunteer Recruiter/Coordinator a list of: kinds of volunteers

needed during the Session, tasks to be done, and times needed.

 

**April to Annual Session**

If you need staff assistance before AS seek willing helpers.

 

Negotiate with the cooks about 1)the menu, and 2)how the food will be

acquired and paid for.

 

**During Annual Session**

Manage the volunteers who help with the meals.

 

Work with the cooks and the site manager to deal with any problems that

may come up, relating to food.

 

**After Annual Session**

EVALUATION: Prepare a report/evaluation for the Food Coordinator files and

send a copy to the General Arrangements Clerk on, or before, August 21. This

report should include information useful to next year's Food Coordinator (what

worked, what didn't) and any changes you think should be made in the job, or

the job description.

 

Return file to the General Arrangements Clerk BEFORE August 21.

EXPENSES: Finalize financial arrangements relating to food and cooks.

Reimbursement is provided for "office expense" (LD phone calls, postage, and

photocopy) and mileage expense for the responsibilities of this appointment.

Submit BEFORE August 21 reimbursement request with receipts to NPYM Treasurer;

identify as Annual Session expenses (the Annual Session books are closed on

September 1).

 

*A flexible position created to meet the needs of a particular site. Annual

Session Planning Committee has some leeway in filling this position

Nominated By: